IN THE INDUSTRIAL RELATIONS COURT OF MALAWI
MATTER NO. IRC 254 OF 2005
MKANDAWIRE . APPLICANT
WORLD VISION INTERNATIONAL . RESPONDENT
- CORAM: R. ZIBELU BANDA (MS) CHAIRPERSON
- Hara of Counsel for the Applicant
- Majamanda of Counsel for the Respondent
- Chinkudzu Official Interpreter
Dismissal-Justification for Dismissal- Reason-Burden of proof- Employer to show reason-Operational Requirements- Redundancy- Procedure for Redundancy-Consultation.
The respondent in this case was able to show that the position of /Secretary Receptionist held by the applicant ceased to exist after a restructuring process. There was a need to declare the position redundant and terminate the services of whoever held the said position. Having found that there was a redundant position for Secretary/ Receptionist the employer was obliged to justify why out of the four Secretary/ Receptionists available at the time, the applicant was the one to lose her job.
The court heard that the applicant lacked some qualities necessary to secure the remaining positions of Secretary. These shortcomings were personality and fluency in communication. These were the criteria used by the respondent unfortunately the applicant was not informed about these before her termination.
Further, the court was told that the applicant was not consulted prior to the termination. In redundancy, employers are under legal obligation to consult concerned employees on any impending redundancies so that they can economically and emotionality prepare for the termination or offer alternative to termination. Surprises are bad industrial practices unless they happen to be good surprises.
The communication that the respondent referred was general and did not affect the applicant as an individual especially when the applicant was the only one in the whole establishment who lost her job due to the restructuring. It was further conceded that in the general discussions the employees including the applicant were assured that no one was going to lose their job due to this restructuring.
The Court was called upon to determine whether the dismissal was unfair. A dismissal is unfair if there was no valid reason for the dismissal and where in the case of redundancy the applicant or his representative was not consulted.
Section 31 of the Constitution guarantees every person the right to fair labour practices which entail the right to know the reason for dismissal as provided in section 43 of the Constitution. The burden of proving the reason for dismissal is on the employer, see section 61 of the Act and Earl V Slater & Wheeler (Airlyne) Ltd  1WLR 51at 55, where it was held that:
It is for the employer to show what was the principal or only reason for dismissal . and that it was a potentially valid reason . If the employer fails to discharge this burden, the tribunal must find that the dismissal was unfair.
The Employment Act provides in section 57 that an employee shall not have his services terminated unless there is valid reason for that termination connected with his capacity or conduct or based on operational requirements of the undertaking. The provision makes it mandatory that there must be a valid reason for dismissal.
In section 43 of the Constitution, it is provided that every person shall be furnished with reasons for any administrative action that adversely affects him. The reasons must be furnished before that action is taken so that the affected person can defend himself, see Chawani V Attorney General [MSCA Civil Appeal No 18 of 2000 (unreported)].
Section 61 of the Employment Act places the burden of showing reason for dismissal on the employer. The applicant need just allege that there was no valid reason. In this case the employer cited redundancy as reason for dismissal but did not justify how the redundancy affected the applicant.
Redundancy is where an employer terminates contract of an employment because the employees position no longer exists or is to be temporarily or permanently scrapped off due to operational needs of the employer. In this case the court finds that there was restructuring and that there was a redundancy. The reason was therefore potentially valid according to section 57(1) of the Employment Act.
Procedure for Redundancy
The ILO Convention Concerning Termination of Employment at the Initiative of the Employer ratified by Malawi in 1986 is a good source of the law on redundancy. In Ngwenya and another V Automotive Products Ltd [IRC Matter Number 180 of 2000 (unreported) at 7,] the Chairman of the court held that:
..section 211(1) of the Constitution provides .(that), any International agreement ratified by an Act of Parliament shall form part of the Law of the Republic if so provided for in the Act of Parliament ratifying the agreement. This is a Constitutional provision which mandates the courts to have recourse to International Labour Standards of the ILO ratified by Malawi.
The ILO Conventions can be used to interpret national law where there is a lacuna in national law. The chairman in the Ngwenya case supra, at 9, explained that:
labour courts use International Labour Standards to assist them in understanding and interpreting national legislation and to decide on matters of equity and fairness. In these cases ILO Standards do not so much serve as legal basis on which questions (of law) can be decided, but serve as a tool to clarify issues on which national law is unclear or ambiguous.
Article 13 of Convention No. 158 Concerning Termination of Employment at the Initiative of the Employer provides that:
When the employer contemplates termination for reasons of an economic, technological, structural or similar nature, the employer shall:
provide the workers representatives concerned in good time with relevant information including the reasons for the terminations contemplated, the number and categories of workers likely to be affected and the period over which the terminations are intended to be carried out;
give, in accordance with national law and practice, the workers representatives concerned, as early as possible, an opportunity for consultation on measures to be taken to avert or minimize the terminations and measures to mitigate the adverse effects of any terminations on the workers concerned such as finding alternative employment.
In the instant case none of these were complied with by the respondent. No information was given on the fact that terminations would result from the restructuring that was taking place or indeed who apart from the applicant would also be affected by the restructuring. There was no justification known to the applicant at the time of termination why she could not be considered for the remaining positions of Secretary/ Receptionist.
Where an employer has a valid reason for dismissal, the general rule is that, the reason must be communicated to the employee so that he can say something in relation to that reason. In redundancy situations the process is referred to as consultation.
It was thus put in the English Court of Appeal in Polkey V A E Dayton Services Ltd 3 All ER 974 at 983-984; per Lord Bridge of Harwich:
An employer having prima facie grounds to dismiss will in the great majority of cases not act reasonably in treating the reason as sufficient reason for dismissal unless and until he has taken the steps, conveniently classified in most of the authorities as procedural, which are necessary in the circumstances of the case to justify that course of action.
See, also Bristol Channel Ship Repairers V O Keefe 2 All ER 183.
The requirement to consult is crucial in all redundancy cases because the consultation process brings out information pertaining to why the applicant and not someone else should be declared redundant; who made the decision; what information did he or they base their decision on; what period would be required to carry out the redundancy and whether there is any way of averting dismissal. It was held in Freud V Bentall Ltd  IRLR 443 EAT that:
Consultation is one of the foundation stones of modern industrial relations practice. In the particular sphere of redundancy, good industrial relations practice in the ordinary case requires consultation with the redundant employee so that the employer may find out whether the needs of the business can be met in some other way than by dismissal and, if not, what other steps the employer can take to ameliorate the blow to the employee.
In the instant case the respondent did not show the Court that they consulted the applicant. The applicant had her services terminated on grounds of redundancy without any prior warning whatsoever. This conduct was unfair as it did not comply with the requirement to consult or hear the other side as demanded by the Constitution, international labour law or good industrial labour practices.
The court finds that the applicants termination was unfair because the respondent did not comply with the law in effecting the termination. They violated the applicants right to fair labour practices.
Assessment of Remedies
The applicant is entitled to a remedy under section 63 of the Employment Act. The matter shall be set down on a date to be fixed for assessment of an appropriate remedy.
Any party aggrieved by this decision is at liberty to appeal to the High Court in accordance with the law.
Pronounced this 10th day of August 2006 at BLANTYRE.
Rachel Zibelu Banda